Set the Date
The first thing you need to think about is the date. Some family members aren’t available all year round, so this is something you should take into consideration. You also want to plan for a weekend, so that people don’t have to take absence from work for it. Weather conditions will affect the choice of the location as well, since during the summer you can schedule and outdoors venue or make the party in your own backyard.
Have a Theme
One of the things that can help you easier set the date for the reunion is if you plan it around some anniversary. For example, you can pick a birthday of a single family member and decide to celebrate it together. In this way, your party gets the theme.
Decorate the Place
This particular part, is probably the most fun you will have out of this entire planning ordeal, so make sure to use it as best as you can. Decorate the place, with family heirlooms and memorabilia, but don’t forget to add some entertaining details to the mix. For instance, you can go with funky party accessories such as glow stich cups and out-of-the-box drinkware.
Pick the Location
Next thing you want to do is choose the location. Keep in mind that the more numerous the family, less likely it is that everyone will agree on everything. This is why, you need to start thinking about making a compromise. Pick a place that is on a neutral ground (everyone has to travel pretty much the same distance) and make sure it fulfills your other conditions as well.
Think about the Budget
The matter of financing may be a bit tricky. Sometimes, you will decide to fund everything yourself out of pure altruism, but most likely, it will be a joint budget we are talking about. Therefore, you need to find a method that will cause the least effort for everyone. The obvious solution is to send everyone a payment email link. Just make sure to note everyone down, so that you can avoid a potentially unpleasant situation.
Ask for Help
There is absolutely no reason for you to do this on your own. Luckily, you can always rely on a family member willing to help you out. You can either take the most reliable one, or the one you hear from the least (in order to reconnect). If it happens to be the same person even better.
Send out the Invitations
As soon as you have everything figured out, you need to start sending out the invitations. The key thing is to do this some time (usually months) in advance, in order to give yourself enough time to deal with the practical matters and give everyone room to organize their arrival.
A family reunion planning is not unlike a regular party planning. In order for everyone to have fun, you must first organize everything accordingly and spend endless nights planning and scheduling everything. Sure, this won’t always be easy, but when the going gets tough keep in mind that your family is more than worth it.